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Accounting & Bookkeeping Support
Outsourced Accounting & Bookkeeping Services for US Businesses
Xconcile provides dedicated accounting support for U.S. businesses and CPA firms, including bookkeeping, financial reporting, payroll, tax, and ongoing finance services.
- ISO 27001 - ISO 27701
- US GAAP Expertise
10+
Accounting Expertise
1K+
Businesses Supported
30+
Accounting Professionals
98%
Reconciliation Accuracy
4.3 out of 5 rating on Google
Your Trusted Outsourced Accounting Partner in the U.S.
Xconcile helps U.S. businesses and CPA firms handle their financial work with experienced professionals and flexible outsourced support. Whether you need help with day-to-day accounting tasks or extra support during busy periods, our team works with your existing systems and processes to keep your work organized and on track.
We provide accounting and bookkeeping, outsourced tax preparation, payroll and compliance, audit and assurance, and Virtual CFO and FP&A services. Whether you need regular accounting support, help during busy seasons, or support with specific accounting tasks, our team works alongside you to keep your financial operations running smoothly.
With ISO/IEC 27001:2022 certification, we follow a structured approach to information security when handling business and financial information.
- U.S. Accounting Experience
- Dedicated Accounting Support
- Support for CPA Firms
Key Challenges
Why Businesses & CPA Firms Outsource Accounting Work
Businesses and CPA firms use outsourced accounting services to manage talent shortages, control costs, and handle changing workloads.
Services
Our Accounting & Bookkeeping Services
From everyday bookkeeping to strategic financial planning, our outsourced accounting services help businesses maintain accurate financial records.
Chart of Accounts (COA) Optimization
- Mapping COA to industry standards (e.g., specialized accounts for Real Estate or SaaS).
- Cleaning up redundant or "ghost" accounts to streamline reporting.
Daily Transaction Processing
- Real-time coding of bank and credit card feeds.
- Splitting single transactions into multiple categories (e.g., a Staples receipt split between "Office Supplies" and "Computer Hardware").
- Recording owner-paid business expenses (Accountable Plans).
Cloud Ecosystem Management
- Setting up and syncing third-party apps (Hubdoc, Dext, or Expensify) with the main ledger.
- Monitoring bank feed health and resolving "broken" connections immediately.
Vendor Onboarding & Compliance
- Collecting and verifying IRS Form W-9 for all new vendors.
- Maintaining a master vendor list to prevent duplicate payments.
The 3-Way Matching Workflow
- Verifying that the Purchase Order (PO) matches the Receiving Report, which matches the Vendor Invoice.
Expense Management
- Auditing employee expense reports for policy compliance and valid receipts.
- Allocating corporate credit card spend to specific projects or departments.
Payment Strategy
- Identifying "Early Payment Discounts" to save client money.
- Weekly "Payable Aging" reviews to decide which bills to pay based on available cash.
Revenue Recognition & Invoicing
- Managing "Deferred Revenue" for subscription-based models.
- Creating "Progress Billings" for long-term construction or consulting projects.
Collection & Dunning Services
- Setting up automated "Gentle Nudge" emails for invoices 1, 7, and 15 days overdue.
- Documenting collection notes (calls made, promises to pay) directly in the accounting software.
Cash Application
- Applying partial payments to specific invoice line items.
- Recording and reconciling merchant fees (Stripe/Square) so the "Gross Revenue" remains accurate.
Customer Credit Management
- Reviewing "Aged Receivables" to flag high-risk customers before new orders are fulfilled.
Advanced Reconciliations
- Merchant Account Sync: Reconciling "Net Deposits" from Amazon/Shopify to "Gross Sales."
- Loan & Lease Reconciliation: Splitting monthly payments into Principal and Interest based on amortization schedules.
- Inter-company "Due To/From": Ensuring balances between parent and subsidiary companies net to zero.
Month-End Adjustments
- Recording Accruals (expenses incurred but not yet invoiced).
- Recording Prepaid Expenses (like annual insurance) and amortizing them monthly.
- Adjusting Journal Entries (AJEs) for depreciation and amortization.
Reporting & Review
- Generating a "Management Reporting Package" (P&L, Balance Sheet, Cash Flow).
- Performing a "Trend Analysis" to spot unusual spikes in expenses (e.g., why is "Utilities" 40% higher this month?).
Backlog Processing
- Entering data from previous months or years from bank statements.
Balance Sheet Forensic Review
- Investigating old balances in "Uncategorized Assets" or "Opening Balance Equity."
Audit-Ready Packaging
- Preparing a "Permanent File" of all high-value contracts and asset purchases for future audits.
Testimonials
Trusted by Businesses & CPA Firms
See how Xconcile helps businesses improve efficiency, visibility, and financial operations.
CPA Firms
Workload Impact42% Reduced
Challenge: Growing workload and limited accounting capacity.
Solution: Dedicated outsourced accounting support.
Result: Better financial visibility, streamlined operations, and reduced accounting workload.
How It Works
Our Accounting Outsourcing Process
Our process covers accounting requirements, workflow setup, ongoing management, and review of completed work.
Industries We Serve
Accounting Expertise Across Industries
Accounting support designed around the financial workflows of different industries and business types.
Why Choose Us
Why Businesses Choose Xconcile for Accounting Outsourcing
Get reliable accounting support from experienced professionals to keep your finances organized, handle day-to-day accounting work, and give you more time to focus on growing your business.
US Accounting Expertise
US accounting knowledge for accurate and compliant workflows.
Experienced Professionals
Skilled professionals supporting your daily accounting needs.
Flexible Support
Flexible support tailored to your accounting workload and needs.
CPA & Business Support
Accounting support built for CPA firms and growing businesses.
Data Security
Controlled workflows help protect sensitive financial information.
- Accounting Experience
- 10+
- Businesses Supported
- 1K+
- Accounting Professionals
- 50+
- Reconciliation Accuracy
- 98%
Software Expertise
Your Accounting Tools. Our Expertise.
We work with the accounting and audit platforms your team already uses, helping you maintain your existing workflows instead of rebuilding your process around a new system.
Accounting Software
QuickBooks
Xero
NetSuite
Sage
Dynamics 365
Bill.com
Zoho Books
FreshBooks
Practice Management
- Karbon
- Canopy
Receipt & Expense Capture
- Dext
- Hubdoc
- Expensify
Testimonials
Trusted by Our Clients
See how Xconcile helps businesses improve efficiency, visibility, and financial operations.
Our Blog
Helpful Accounting Insights
Explore our latest accounting tips, guides, and business insights.
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FAQ
Frequently asked questions
Find answers to common questions about outsourced accounting and bookkeeping services.
Outsourced accounting and bookkeeping means an external team handles your financial work, such as transaction coding, accounts payable and receivable, reconciliations, month-end adjustments, and financial reporting. Xconcile's professionals work with your existing systems and processes as an extension of your team, following US GAAP.
We cover bookkeeping and ledger maintenance (chart of accounts clean-up and daily transaction processing), accounts payable, accounts receivable, reconciliations and month-end close, and catch-up and clean-up work that brings historical books up to date for taxes or funding.
Alongside accounting and bookkeeping, Xconcile provides outsourced tax preparation, payroll and compliance, audit and assurance, and Virtual CFO and FP&A services for U.S. businesses and CPA firms.
Cost depends on your transaction volume, the number of accounts and entities, the services you need, and whether you need ongoing or catch-up support. Xconcile uses transparent, flat-fee pricing, and firms typically reduce overhead by 40% to 60% compared with local hiring; share your requirements to get a scoped proposal.
It depends on the number and complexity of returns and how much preparation and review support you need. See our outsourced tax preparation page, or share your requirements to get a scoped proposal.
Look for U.S. accounting experience and US GAAP expertise, a secure workflow (Xconcile is ISO/IEC 27001:2022 certified), experience with the software you already use such as QuickBooks Online, Xero, or NetSuite, and a review process that checks every deliverable before it reaches you.